Your AI executive assistant for smarter scheduling.
WhatsFlow automatically manages your meetings, emails, tasks, reminders, and calendar — so you can focus on what truly matters.
Built on
Modern cloud technologies
A production-grade stack you can trust — from the frontend to the AI layer.
Features
Everything you need to run your day
Sixteen thoughtful capabilities, unified by a single AI that understands how you work.
AI Scheduling Assistant
Suggests optimal times, resolves conflicts, and books meetings on your behalf.
Smart Calendar Management
See a beautifully organized week with intelligent time blocks.
Gmail Integration
Read, classify, and act on important messages without leaving the app.
Google Calendar Sync
Two-way sync keeps every device and workspace perfectly aligned.
Meeting Detection
Automatically finds meeting requests in your inbox and adds them.
Daily AI Briefing
Wake up to a concise plan of your day, generated overnight.
Smart Todo Lists
Tasks with priority, deadlines, and AI-suggested next actions.
Email Classification
Filters noise so only what matters reaches your attention.
Deadline Tracking
Never miss a due date — WhatsFlow watches every commitment.
Meeting Reminders
Perfectly timed nudges before every call, wherever you are.
Push Notifications
Actionable notifications you can respond to in one tap.
Workflow Automation
Powered by n8n — connect your tools and automate the busywork.
AI Productivity Insights
Learn how you actually spend your time and where to reclaim it.
Unified Dashboard
Meetings, tasks, deadlines, email — one calm home screen.
Intelligent Search
Ask in plain English. Find any meeting, task, or thread instantly.
Secure Cloud Sync
End-to-end encrypted sync across all your devices.
How it works
From inbox chaos to a planned day in four steps
Connect Gmail & Google Calendar
One secure sign-in with your Google account. Nothing to configure.
WhatsFlow securely syncs your workspace
We pull in your meetings, tasks, and unread email — encrypted end to end.
AI organizes tasks, meetings and deadlines
Priorities are ranked, conflicts resolved, and time blocks proposed for you.
Receive a perfectly planned day, automatically
Each morning: a briefing, a schedule, and a shortlist of what actually matters.
Integrations
Works with the tools you already use
Deep integrations across the Google ecosystem, plus n8n for anything else.
Gmail
Read and organize email
Google Calendar
Two-way calendar sync
Google Meet
Auto-generated meeting links
Google Tasks
Cross-device task sync
Google Drive
Attach files to meetings
Firebase
Realtime data & auth
Google Cloud
Enterprise infrastructure
n8n
Automation workflows
Why WhatsFlow
Reclaim the hours you deserve
8+ hrs
Saved every week by the average user
0
Deadlines missed with smart tracking
Auto
Meetings organized on your behalf
+37%
Reported productivity increase
AI
Email classification, in real time
24/7
Cloud sync across every device
Built for teams too
Great work is a team sport.
WhatsFlow keeps your team aligned — shared calendars, meeting notes, and a single source of truth for what's next.
Security
Your data, safeguarded by design
We treat your workspace like our own — with best-in-class security, from OAuth to encryption.
Secure Google Authentication
Sign in with Google — no passwords stored, ever.
OAuth 2.0
Industry-standard authorization for every integration.
Encrypted Data
TLS in transit, AES-256 at rest. Always.
Firebase Security
Battle-tested rules and role-based access control.
Cloud Infrastructure
Runs on Google Cloud with 99.9% uptime SLAs.
Privacy First
Your data is never sold or used to train foreign models.
Pricing
Simple pricing, coming soon
We're finalizing plans. A generous free tier will always be available.
FAQ
Questions, answered
WhatsFlow is an AI-powered scheduling assistant that plans your day, triages your inbox, and keeps every meeting, task, and deadline in one calm dashboard.
Yes. WhatsFlow connects through Google OAuth 2.0. We never store your Gmail password and only request the minimum scopes required for the features you enable.
Only with your explicit permission. Emails are processed to detect meetings, deadlines, and important senders. Content is encrypted and never used to train third-party models.
Yes. WhatsFlow is built on the Google ecosystem — Gmail, Calendar, Meet and Tasks — so signing in with Google is required.
Gemini analyzes your calendar patterns, deadlines, and priorities to propose optimal time blocks. You always have the final say — WhatsFlow suggests, you approve.
Always. Data is encrypted in transit with TLS 1.3 and at rest with AES-256 on Google Cloud infrastructure.
WhatsFlow will launch with a free tier that covers everyday scheduling. Advanced automation and team features will require a paid plan.
WhatsFlow is a mobile-first app for Android and iOS, with a companion web dashboard planned for launch.
Ready to organize your life smarter?
Download WhatsFlow and let AI take the busywork off your plate. Free to start, minutes to set up.
Contact
Say hello
We're a small team. We read every message.